How does INAPTK carry out its project management?
INAPTK executes its projects based on the following Management Module Elements:
- Integration. The different elements of the project are adequately coordinated.
- Scope. The project includes all the tasks and only the tasks needed to successfully complete the project.
- Time. The project is completed on time.
- Cost. The project is completed within the agreed upon budget.
- Quality. The project will fulfill the needs for which it was created.
- HR. The involved resources are utilized efficiently.
- Communication. The project information is generated, compiled, divulged, stored, and destroyed on time and in an adequate manner.
- Risk management. The project’s risks are identified, analyzed, and acted upon.
- Project closure. Licenses and administrative procedures.
Ultimate aim in Project Management
Make sure that everything works correctly.
MAIN ACTIVITIES IN INTEGRATION:
- Coordinate and align the project’s activities with the process groups.
- The Unification, integration, and consolidation are crucial in order to attain the project’s aims and the stakeholders’ satisfaction.
- Adequate management of the processes for project management.
Formally authorizes the project… Vests the Project Manager with the authority to use the resources of the organization.
Project Scope Management
What is Project Scope Management?
- The processes needed to make sure that the project includes all the required tasks and ONLY the required tasks to complete the project satisfactorily.
What does it consist of?
- Constantly making sure that the work has been completed
- Use the change request system
- Make sure that all changes are integrated
- Define and control what is and what is not part of the project
- Avoid additional work or “Gold Plating”
Why is Scope Management important?
- So as not to do more than is required in a project
- So as not to do less than is required in a project
- So as not to incur in additional expenses
- So as to control changes
- Because only 32% of projects are models of success
Project Time Management
¿What is Project Time Management?
- Define and organize the activities within the project.
- Determine what the needed resources are
- Determine the duration of the activities
- Develop a plan
INAPtk develops its plans based in a FAST TRACK concept
- Control the planning
What is Time Management good for?
- Meet deadlines
- Plan tasks
- Plan resource availability
- Create options and meet deadlines
Project Cost Management
- Includes the PLANNING, ESTIMATION, BUDGET and COST CONTROL so the project is finished within the budget
- Project Cost Management is primarily CENTERED in the COST OF THE RESOURCES. Later on, in the project’s COST OF DECISIONS and in the product, service, or result MAINTENANCE COSTS
- In small projects ESTIMATE COST and DETERMINE BUDGET are processes that can be MIXED UP, even though the tools and techniques of each of them are different
Project Quality Management
Modern QUALITY management recognizes the IMPORTANCE of:
- Client satisfaction: understanding, evaluation, definition, and management of the expectations in order to fulfill the client’s requirements.
- Prevention regarding inspections: the cost of error prevention is generally smaller than the cost of correcting them.
Project HR Management
What is Human Resources Management?
- Processes that organize and manage the work team.
- Work team: people with specific roles in the project, it is important to involve them in the planning phases early on
Project Communication Management
What is communication management?
- Communication management of a project includes the necessary processes to ensure that the project information is generated, distributed, stored on time, correctly, and given to the appropriate intermediaries.
- A Project Manager spends 90% of his time in communication.
- A Project Manager’s added value lies in the disposition of information, its correct use, and its correct communication.
- Control communications in the project, in order to verify that information flows as planned.
- Gauge the efficiency and effectiveness of communications.
08. Risk Management
Project Risk Management
INAPtk elaborates a risk management study at the initial phase, the aim must be:
- TO REASSURE THE CLIENT
- TO HANDLE THE DIFFERENT RISKS EFFICIENTLY
- RISK MANAGEMENT PHASES
- Plan risk management
- Identify risks
- Perform qualitative risk analysis
- Perform quantitative risk analysis
- Plan risk responses
- Monitor and control risks